Payroll Specialist

Payroll specialist jobs in uae: This Payroll Specialist vacancy is based in Dubai, UAE, in the Facility Management sector.

Job description

A Payroll Specialist in facility management manages payroll so employees across business units receive accurate pay on time. The role combines payroll management, compensation and benefits, and HR compliance within a large organisation. The work goes beyond calculating salaries. For example, the specialist checks the information behind each payment, resolves differences and keeps clear, reliable records. As a result, these checks help employees receive their correct salary entitlements. They also give HR and finance teams clear figures to use in their own checks and reports.

The payroll cycle starts with collecting pay information, then moves to reviewing calculations, checking approvals and completing reconciliation. In facility management, the specialist may need to coordinate payroll information from several service teams and business units. For example, this information usually includes attendance records, approved leave, salary changes and employee movements. When details are unclear or incomplete, the specialist follows up before these issues affect pay. Careful checks at each stage help reduce errors, prevent repeated corrections and keep payroll tasks on track throughout the cycle.

Payroll specialist jobs in uae – Daily work and practical tasks

Employee benefits, final settlements and other compensation activities are another part of the role. The specialist reviews the relevant records and uses approved terms to check the amounts due to each employee. Keeping the Oracle system up to date is central to this work. Any changes to employee details and salary entitlements must match the documents that support them. Clear records help the teams involved see what changed, when the change took effect and how it affected the employee’s payment. This makes the payment details easier to check.

The specialist supports compensation and benefits reviews, benchmarking and policy improvements. In particular, this work involves organising pay information so reviewers can make fair comparisons between roles and benefits. Payroll reports and audits can show missing information, unusual amounts or gaps in payroll checks. When the specialist finds an issue, they check the cause and help resolve it instead of only correcting the final figure. Strong knowledge of UAE payroll practices and compensation administration helps the specialist make accurate decisions and ensure that payroll work follows relevant regulations.

Work stages and responsibilities

In practice, careful checks against approved records help prevent pay errors and support smooth coordination between HR and finance. Candidates must have experience in Oracle and payroll management systems, as well as excellent numerical, analytical and reporting skills. Experience in compensation benchmarking, job evaluation and benefits administration will be an advantage. These requirements support work that calls for careful calculations, sound judgement and clear explanations of pay information. The specialist needs to explain differences to colleagues in a way that makes payroll matters easier, rather than harder, to understand.

Practical work across the payroll cycle includes:

• Coordinate payroll information across business units. For example, check that each team provides complete details for the correct pay period, and follow up on missing approvals or unclear changes. Keep a clear record of issues that still need attention so an unresolved item does not get lost among other payroll tasks.

• Review payroll calculations before completing payroll. For instance, compare salary entitlements, approved allowances, deductions and adjustments with the available records to check that the figures match. Compare current figures with those from the previous pay period, then look into large or unexpected changes instead of assuming that every difference is correct.

Role-specific work processes

• Reconcile payroll totals and resolve differences. Compare the payroll results with supporting schedules and relevant finance records to check that the totals agree. Then, find out whether a difference comes from a timing issue, an incorrect entry or a missing update. Record the correction clearly so others can check it during later reviews and audits.

• Manage benefits and final settlement calculations carefully. In particular, review the employee’s pay history, approved benefit details and relevant information about their leaving date and arrangements. Next, check each amount against the applicable terms and UAE rules. Ask for clarification when the records do not provide enough information to make a clear calculation or payment decision.

• Keep payroll records accurate and update Oracle correctly. Check when each change takes effect and confirm its approval before entering or reviewing it. Make sure the system shows the correct salary entitlement. Keep the supporting information easy to find and follow, while protecting employees’ private pay details throughout this work.

Practical work stages

• Support compensation reviews with well-organised information that allows clear comparisons. For benchmarking, check that the comparisons cover similar roles and parts of pay. When a review includes job evaluation, use clear information about each role to support the comparison. Then, summarise the findings so reviewers can understand the differences and consider improvements to policies.

• Prepare payroll reports that clearly show totals, adjustments and important changes. Explain unusual changes in plain language so colleagues can understand the reasons behind the figures, rather than seeing numbers without an explanation. Check report totals against payroll records so HR and finance colleagues use matching information when reviewing costs and employee payments.

• Carry out payroll checks and audits by tracing payments back to the original records that support them. Review whether calculations follow approved policies and relevant regulations. Keep track of errors and repeated questions, then suggest practical improvements to checks, records or the way teams coordinate their work. As a result, these changes can help reduce the same problems in future payroll cycles.

Duties & Responsibilities – Payroll specialist jobs in uae

The Payroll Specialist oversees payroll across business units in a large facility management organisation. The role combines pay checks, benefits administration, accurate Oracle records and compliance reporting to help employees receive the correct salary on time.

• Coordinate payroll inputs with HR, finance and business unit teams. Follow up on missing information before completing each payroll cycle.
• Review attendance, overtime, leave and salary changes against approved records, and resolve differences that could affect employee pay.
• Process payroll accurately and on time, checking salary entitlements, allowances and deductions before submitting payment details for approval.
• Reconcile payroll totals with finance records and previous payments. Next, investigate differences and record any corrections clearly.
• Manage employee benefits and compensation changes, keeping records current and checking that calculations follow approved policies.
• Calculate final settlements using relevant salary, leave and service records. Then, check the figures against UAE rules and approved entitlements.
• Update Oracle and payroll management systems with approved employee changes, and check entries against supporting documents.
• Support compensation and benefits reviews by collecting benchmarking data, comparing pay levels and preparing information for job evaluation.
• Prepare payroll reports that explain salary costs, payment changes and unusual figures clearly for HR and finance teams.
• Conduct payroll audits, check regulatory compliance and suggest policy or process improvements that reduce errors while protecting confidential employee information.

Candidate Requirements – payroll specialist jobs in uae

Payroll Specialist work in facility management calls for careful handling of pay across business units in a large organisation. A suitable candidate can follow payroll figures from the first entry through checks, reconciliation and reporting. The role needs someone who can protect private employee information while explaining pay issues clearly. The vacancy confirms these requirements and the stated advantage:

• Strong knowledge of UAE payroll practices and compensation administration.
• Experience in Oracle and payroll management systems.
• Excellent numerical, analytical and reporting skills.
• Experience in compensation benchmarking, job evaluation and benefits administration will be an advantage.

Beyond these confirmed points, useful strengths include a steady approach to deadlines and the confidence to question unclear figures. Candidates should be comfortable coordinating with HR, finance and business-unit contacts to resolve missing or conflicting payroll details. The following abilities would support the day-to-day work:

• Trace differences between payroll totals and supporting records, explain the cause, and follow up on corrections before processing pay.
• Check salary entitlements, employee benefits and final settlement figures with care, keeping clear notes that help others review the calculations.
• Keep Oracle records consistent with approved changes, and organise supporting documents so payroll reviews and audits run smoothly.
• Turn payroll data and compensation comparisons into clear reports, highlight unusual results, and suggest practical policy improvements while keeping UAE compliance in view.

Qualifications & Experience – Payroll specialist jobs in uae

Payroll Specialist applicants need 8–10 years of HR experience, including at least 3 years in compensation and benefits, with strong expertise in payroll management and HR compliance within a large organisation. In particular, relevant experience should cover timely and accurate payroll processing across business units, employee benefits, final settlements and compensation administration.

• Strong knowledge of UAE payroll practices and compensation administration is required. For instance, relevant work includes checking salary entitlements, resolving pay differences and keeping payroll records accurate. In facility management, useful examples may include checking attendance, shift changes and approved overtime for teams working across different sites.
• Experience with Oracle and payroll management systems is required. Be ready to explain how you have updated employee data, checked changes and kept system records in line with approved pay details. Examples of checking site or business unit transfers can show how you maintain accurate records when employees move between teams.
• Excellent numerical, analytical and reporting skills are required. Useful examples include payroll reconciliation, audit checks and reports that explain errors or changes in payroll costs. You can also describe how you checked missing attendance entries or unusual overtime totals before payroll processing.
• Experience in compensation benchmarking, job evaluation and benefits administration is an advantage. Highlight any work comparing pay data, supporting compensation and benefits reviews or helping improve policies.
• Training in UAE payroll rules, payroll accounting, Oracle reporting or spreadsheet analysis can help strengthen your knowledge. In particular, practical learning should focus on accurate calculations, clear records and regulatory compliance checks. For facility management payroll, practising checks between attendance records, approved leave and pay calculations can be useful.

Skills for payroll specialist jobs in uae

The Payroll Specialist role requires strong knowledge of UAE payroll practices and compensation administration. These skills are used when checking pay changes, employee benefits and final settlements. Excellent numerical, analytical and reporting skills help keep payroll accurate and on time across all business units in a large organisation. Experience in Oracle and payroll management systems helps maintain reliable records, calculate salaries correctly and complete system updates on time.

Clear communication with HR, finance and business unit contacts helps resolve questions about employee pay. Payroll work involves private employee information, so careful handling of these details protects privacy during checks and reviews. In facility management, payroll checks may involve attendance records from several sites, shift changes and approved overtime. Matching these details to pay records helps prevent missed or duplicate payments. Experience in compensation benchmarking, job evaluation and benefits administration will be an advantage.

• Payroll control: Check salary entitlements, deductions and approved changes before completing each payroll cycle. For example, where relevant, check attendance, leave and overtime against approved records to help ensure accurate payments.

Team coordination and communication

• Reconciliation: Compare payroll totals with supporting records, find the reasons for any differences and explain corrections clearly. For instance, check that staff moving between sites or business units are not counted twice.
• Oracle data accuracy: Enter and review changes to employee pay in Oracle, then check that system records match the approved details.
• Benefits and settlements: Use accurate employee records and the rules that apply to calculate benefit amounts and final settlements, checking relevant dates and leave balances.
• Compliance awareness: Apply UAE payroll rules and raise unclear cases for review before payment so the team can check them.
• Reporting and audit support: Prepare clear payroll summaries, explain unusual figures, carry out payroll checks and organise supporting records and evidence for audits.
• Compensation analysis: Compare pay data and job values to support compensation benchmarking, reviews of employee pay and benefits, and practical improvements to policies.
• Coordination and judgement: Follow up on missing information, manage tasks with competing deadlines and raise errors early so the team can address them before payroll is completed.

Working Conditions & Job Details – Payroll specialist jobs in uae

A Payroll Specialist works closely with HR, finance and business unit contacts to keep payroll accurate and on time. Before each payroll run, these teams work together to fill gaps in employee details, confirm salary changes and check employee benefits. Clear approval records show who checked each change and help the teams track those checks. In facility management, payroll checks often include attendance, shift records and approved overtime for teams working at different sites. Comparing these records can help prevent missed payments or duplicate entries when employees move between sites.

The role requires care when handling private employee information and pay data. Safe working practices include limiting access to payroll files, using secure channels to share information and checking recipient details before sending reports. The specialist keeps Oracle updates in line with approved records and uses payroll reconciliation checks to find errors before payments go ahead. Checking differences with the relevant team helps resolve errors without changing pay details based on unconfirmed information.

During payroll reviews, the specialist may check final settlements, explain differences in totals and gather records for audits. Working with other teams on compensation reviews and benchmarking supports fair comparisons and practical policy changes. This work helps produce reliable payroll reports, correct employee entitlements and records that support UAE regulatory compliance. When answering staff questions about pay, the specialist should give clear explanations while keeping other employees’ information private.

How to Apply – Payroll specialist jobs in uae

Application email: recruit@imdaad.ae.

Send your application to the employer email address shown above.

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About the Company

Imdaad Group is a Dubai-based group of companies in the Integrated Facilities Management (IFM) sector. Established in 1986, it took the Imdaad name in 2007. The Investment Corporation of Dubai (ICD) owns the group.

The group has its headquarters in Dubai, with site offices and branches across the UAE, including Abu Dhabi. A regional leader in IFM, Imdaad focuses on strong daily operations, innovation and sustainability. The Payroll Specialist role is based in Dubai within the facility management sector.

Company website: https://www.imdaad.ae/