Tendering Officer

Tendering officer jobs Doha: This Tendering Officer vacancy is based in Doha, Qatar, in the Facility Management sector.

Job description

The Tender Officer prepares and coordinates bids for facility management services. Also, the role covers tender review, technical and commercial questions, cost estimates, proposal preparation and follow-up after submission. It brings together information from relevant departments so that the proposed services, supporting documents and prices cover the same scope of work. The officer checks submission obligations, client requirements and company procedures throughout the process. Clear records help the teams involved understand what is required, what has been prepared and what still needs attention.

Facility management bids depend on a clear understanding of the services being priced. For example, an unclear service quantity or responsibility for spare parts can affect staffing, materials and the final price. A useful approach is to separate confirmed tender details from points that need clarification. This helps departments work from the same information rather than make different assumptions. Technical and commercial clarification requests give clients a clear way to explain missing or unclear details during the bidding stage.

Tendering officer jobs Doha – Cost planning and pricing checks

Cost estimates and proposals need to stay connected as the bid develops. A preliminary estimate provides an early view of costs, while a baseline estimate provides a reference for checking later changes. In addition, in general, showing quantities, rates and calculation periods makes an estimate easier to review. It also helps explain how a change in the service scope affects the price. Supplier and subcontractor quotations support this work, but their coverage needs careful comparison before they are used.

Document control supports both preparation and follow-up. Compliance checklists show whether the bid meets the tender instructions, while submission trackers show progress and outstanding items. Document verification logs provide a record of checks. After submission, clear version records help colleagues distinguish the original offer from clarification responses and revised submissions. Tender databases, bid registers and proposal templates support future work, but material from an earlier bid should always be checked against the current tender. Also, strict confidentiality applies to tender information throughout the process.

Practical work stages

The role requires a bachelor’s degree in Business Administration, Commerce, Engineering or a related field, along with strong knowledge of tender management and cost and pricing support. In addition, experience in facilities management and property management services is preferred. Proficiency in Microsoft Office applications is required, particularly Excel, Word, PowerPoint, Visio and Microsoft Project. Knowledge of local tender portals and procurement regulations is an added advantage. These skills support document preparation, cost calculations, planning information and coordination across the departments contributing to a bid.

• Review tender documents, specifications, the scope of work, contractual conditions and commercial requirements. Also, identify submission obligations, compliance requirements, key risks and deadlines. In addition, a practical review can link each required document or action to the relevant tender instruction, making later checks easier. Pay attention to unclear details that could affect service delivery or pricing. For example, responsibility for spare parts may need clarification before the technical proposal and cost estimate can be completed on the same basis.

Daily role activities

• Prepare technical and commercial clarification requests to obtain the information needed from clients during the bidding stage. Also, clear questions can refer to a specific document, clause or pricing item and explain which detail needs confirmation. In addition, general examples include service quantities, mobilization needs or whether a particular cost belongs in the quoted price. Recording the client’s replies alongside the questions helps keep the explanation clear and gives the departments involved a reliable reference when preparing their contributions.

• Coordinate with relevant departments to collect technical, commercial and supporting documents for submission. Also, prepare and maintain tender compliance checklists, submission trackers and document verification logs to check that bids meet client requirements and company procedures. In addition, these records serve different purposes and should remain easy to follow. For practical document control, a tracker can show received and outstanding items, while a verification log can record checks and unresolved differences. Early follow-up helps reduce last-minute gaps or conflicting information.

Checks and follow-up

• Develop preliminary and baseline cost estimates with the relevant departments. Also, cover manpower, mobilization, subcontractors, consumables, spare parts, tools, equipment, vehicles, accommodation and other operational requirements. In addition, a clear estimate can show the basis of each cost, including quantities, rates and time periods, so reviewers can understand the calculations. Linking resource costs to the proposed services helps reveal missing items or costs counted more than once. Keeping a record of assumptions also makes it easier to assess changes when further tender information becomes available.

• Obtain and evaluate quotations from subcontractors and suppliers for tender pricing and proposal preparation. Also, comparing only the final price may hide important differences between offers. In addition, a useful comparison looks at scope, quantities, exclusions and quoted prices to see whether each offer covers the same needs. Where a quotation is unclear, clarification can help establish whether it is suitable for the estimate. Keeping quotations linked to the relevant cost lines supports checking and makes the source of pricing information easier to find.

Tender review and compliance

• Prepare and compile technical proposals and supporting documents within the required deadlines, including mobilization information and other required tender documents. Also, mobilization details explain how the services will be set up at the start of the contract. In addition, check that the proposed service approach matches the resources included in the estimate. Support the transfer of the cost estimate into the client’s Bill of Quantities, or BOQ, template. Checking item descriptions, units, formulas and totals helps prevent missing costs, transfer errors or duplicate entries.

• Prepare responses to post-tender clarifications and revised submissions where required. Also, collect the relevant technical or commercial information and check it against the submitted offer so that replies address the client’s question clearly. When documents change, a simple record of the revision helps colleagues understand which information is current. In addition, monitor tender progress, track bid status and maintain tender records. Keeping outstanding questions, replies and required changes visible helps the departments involved follow the bid through the review stage.

Tender records and document control

• Maintain and update tender databases, bid registers and proposal templates. Also, keep records accurate and make current documents easy to distinguish from older versions. When using a template, check that previous client details, service descriptions and prices have not been carried into the new proposal by mistake. In addition, ensure strict confidentiality of tender information, including client documents, supplier prices and internal estimates. Follow company policies, procedures and ethical bidding practices when preparing, storing, sharing or updating documents throughout the tender process.

Duties & Responsibilities

Tender Officer work involves turning facility management service requirements into complete, well-checked bids. The role brings together technical plans, cost estimates, and supporting records so submissions are accurate, on time, and easy for clients to assess.

• Read tender instructions, service specifications, scope, contract terms, and commercial conditions. Also, identify required documents, key risks, compliance points, and submission deadlines before preparation starts.
• Draft technical and commercial clarification questions for clients. In addition, seek clear answers on missing service details, unclear quantities, or pricing instructions during the bidding stage.
• Follow up with relevant departments for technical inputs, commercial information, and supporting documents. Also, check that their contributions cover the requested facility management services.
• Build and update compliance checklists, submission trackers, and document verification logs. In addition, flag missing items and check each document against client instructions and company procedures.
• Develop preliminary and baseline estimates with relevant departments. Also, cover manpower, mobilization, subcontractors, consumables, spare parts, tools, equipment, vehicles, accommodation, and other operating needs.
• Request supplier and subcontractor quotations. In addition, compare prices, scope coverage, exclusions, and assumptions to identify gaps that could affect tender costs.

Tendering Officer Jobs Doha – Main Responsibilities

• Assemble technical proposals, mobilization plans, and supporting documents. Also, check that service plans match the tender scope and are ready within submission deadlines.
• Help transfer estimates into the client’s bill of quantities (BOQ) template. In addition, check item descriptions, quantities, rates, totals, and links to the cost calculations.
• Prepare replies to post-tender clarification requests. Also, coordinate updated inputs and check that revised submissions reflect the agreed changes.
• Track tender progress and bid status. In addition, keep organised records of submissions, client correspondence, clarification replies, and changes made during the process.
• Update tender databases, bid registers, and proposal templates. Also, keep current versions easy to find and separate them from older working files.
• Protect confidential pricing and tender information. In addition, follow company policies, document procedures, and ethical bidding practices throughout preparation, submission, and follow-up.

Candidate Requirements – tendering officer jobs Doha

A Tendering Officer in facility management reviews client documents and helps prepare clear, complete bids. The stated requirements include a bachelor’s degree in Business Administration, Commerce, Engineering, or a related field. Strong knowledge of tendering management and cost and pricing support is also required.

Experience in facilities management and property management services is preferred. Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, Visio, and Microsoft Project, is required. Knowledge of local tender portals and procurement regulations is an added advantage. Also, the following practical abilities support the role’s tender preparation, pricing, coordination, and record-keeping tasks:

• Review tender documents, specifications, scope of work, contract terms, and commercial requirements carefully to identify submission obligations, compliance requirements, key risks, and deadlines.
• Prepare clear technical and commercial clarification requests for clients during bidding, then use their answers when preparing proposals and cost estimates.
• Coordinate with relevant departments to collect technical, commercial, and supporting documents. In addition, maintain compliance checklists, submission trackers, and document verification logs to check bids against client requirements and company procedures.
• Develop preliminary and baseline cost estimates with relevant departments, covering manpower, mobilization, subcontractors, consumables, spare parts, tools, equipment, vehicles, accommodation, and other operational needs.

Cost planning and pricing checks

• Obtain and evaluate supplier and subcontractor quotations for tender pricing and proposals. Also, comparing scope, prices, and exclusions helps identify gaps beyond the total quoted price.
• Prepare and compile technical proposals, mobilization documents, and other required supporting documents within deadlines. In addition, support the accurate transfer of cost estimates into the client’s bill of quantities (BOQ) template.
• Prepare responses to post-tender clarification requests and revised submissions where needed. Also, monitor tender progress, track bid status, and maintain tender records.
• Maintain and update tender databases, bid registers, and proposal templates. In addition, keep all tender information strictly confidential and follow company policies, procedures, and ethical bidding practices.

Qualifications & Experience Guidance for Tendering officer jobs Doha

Tender Officer work involves reviewing bid documents, preparing proposals and supporting cost estimates for facility management services. Applicants need a bachelor’s degree in Business Administration, Commerce, Engineering or a related field. Strong knowledge of tender management and cost/pricing support is also required. Also, experience in facilities management and property management services is preferred.

• Relevant experience includes checking specifications, scope of work, contract terms and commercial conditions. In addition, being able to identify missing information, submission rules and key risks helps with preparing a complete bid.

• Cost estimating experience is useful for pricing manpower, mobilization, subcontractors, consumables, spare parts, tools, equipment, vehicles and accommodation. Also, practice checking quantities, rates and totals can help reduce pricing errors.

• Experience obtaining supplier and subcontractor quotations supports this work. In addition, comparing what each price covers, noting exclusions and checking unclear items helps build a reliable estimate.

• Proficiency in Excel, Word, PowerPoint, Visio and Microsoft Project is required. Also, useful practice includes building cost sheets, updating submission trackers and transferring estimates into a client’s bill of quantities (BOQ) template.

• Experience collecting documents from different departments and writing clear clarification requests is relevant. Preparing technical proposals, mobilization documents and replies to post-tender questions also supports the role.

• Practice maintaining compliance checklists, document verification logs, bid registers and proposal templates is helpful. In addition, accurate records make it easier to check progress and use the correct document version.

• Knowledge of local tender portals and procurement regulations is an added advantage. Training in document control, confidential information handling and ethical bidding can also help with keeping tender records secure and following submission procedures.

Skills for tendering officer jobs Doha

Tender Officer work involves careful document review, reliable cost support, and clear bid preparation. Also, strong tender management skills help connect facility management service needs with client instructions. Attention to contract terms, submission rules, and pricing gaps supports complete and accurate proposals.

Clear communication helps teams provide the right information on time. Useful software skills cover Excel, Word, PowerPoint, Visio, and Microsoft Project. Knowledge of local tender portals and procurement regulations is an added advantage.

• Tender analysis: Read specifications, scope, contract conditions, and commercial instructions. In addition, identify submission obligations, key risks, deadlines, and points that need a client’s answer.
• Cost estimating: Build preliminary and baseline estimates for manpower, mobilization, subcontractors, consumables, spare parts, tools, equipment, vehicles, and accommodation. Also, check quantities and assumptions with relevant departments.
• Supplier comparison: Compare quotations by price, service coverage, exclusions, and missing items. In addition, recognize differences that could affect tender costs or leave part of the work unpriced.
• BOQ accuracy: Transfer estimate figures into the client’s bill of quantities template. Also, use Excel to check calculations, totals, units, and item descriptions without changing the requested structure.

Tender review and compliance

• Proposal preparation: Bring technical responses, mobilization plans, and supporting files together in a clear order. In addition, check that each document answers the relevant tender instruction.
• Document control: Keep compliance checklists, submission trackers, verification logs, bid registers, databases, and proposal templates accurate. Separate current documents from earlier versions.
• Written communication: Draft clear technical and commercial questions for clients. Also, prepare focused post-tender replies and make sure revised submissions reflect the agreed changes.
• Team coordination: Follow up with departments on missing inputs, explain what is needed, and track progress. In addition, raise delays early so colleagues can address them before submission.
• Confidentiality and ethical judgment: Handle prices and tender files carefully, share information only with authorized people, and follow approved bidding procedures.

Working Conditions & Job Details

Tender Officer work involves regular contact with technical, operations and commercial teams to bring facility management bids together. Coordination includes collecting documents, checking cost inputs and following up on missing information before submission deadlines. The Tendering Officer prepares questions about unclear scope or contract terms for the client, while supplier and subcontractor quotations support pricing.

Careful checks help keep technical proposals and commercial figures consistent. Staffing, equipment, spare parts and mobilization costs need to match the planned service. Figures transferred to the client’s bill of quantities need another check for errors or omissions. Compliance checklists, document logs and submission trackers help teams manage changes and outstanding items.

Safety needs within the service scope should be discussed with technical teams and considered in resource planning. Confidential prices and tender documents need secure handling. Clear file versions and updated bid records support accurate submissions, timely replies to later client questions and ethical bidding practices.

How to Apply – Tendering officer jobs Doha

Application email: recruitment@waseef.qa.

Send your application to the employer email address shown above.

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About the Company

Waseef is a subsidiary of Barwa Real Estate Group and a leading property, asset, and facility management company in Qatar. Also, it provides a full range of facilities and property management solutions across the country, bringing these services together through an integrated approach.

Quality, safety, and sustainability guide its work. Waseef focuses on keeping properties working at their best, with the aim of providing comfort, security, and long-term value for its clients.

Company website: https://www.waseef.qa/